Purchase of Note Book/ Lap-Top, etc., by Ministries/ Departments - revision of guidelines
F. No.
8(25)/2012-Ell (A)
Government of India
Ministry of
Finance
Department of
Expenditure
New Delhi, the 19th September, 2014
Subject:
Purchase of Note Book/ Lap-Top, etc., by Ministries/ Departments - revision of guidelines reg.
In supersession to
this Ministry's Office Memorandum bearing nos. 1 (15)/E.ll(A)/2009 dated ze"
May 2009 and 141h May 2012 regarding purchase of Note Book/Lap-Top
computers by Ministries/Departments and delegation of
powers thereof, it has been decided that lap-top; tablet; notepad; ultra-book; notebook, netbook or devices of similar
categories may be issued to
officers of the rank of Deputy Secretary/equivalent and above for discharge of official work. These
powers shall continue to be exercised by the Secretary of the Ministry/Department concerned in consultation with the Financial Adviser. It
would be the prerogative of the Administrative
Secretary to decide on the nature of gadget to be issued to the eligible officers.
2.This would, however, be subject to the following conditions:
i)
Cost of the device, including standard software should not exceed Rs. 70,000/
ii)
Purchase procedures prescribed
under GFRs/CVC guidelines may be followed.
iii)
The officer who is given the device, shall be personally responsible for its safety and security, which shall continue to remain Government
property. In case of its loss, cost will be recovered from
the officer based on the book value of the device. The officer concerned will be at
liberty to get the device insured at his personal cost.
iv)
Only one device may be issued to an entitled officer. The officer will have the option to retain the device after four
years by paying 10% of the original cost.
v)
For the purpose of calculation of the book value, a depreciation of 25% per
year, on reducing balance, be adopted.
vi)
No new device may be sanctioned to an officer, who has already been allotted a device, in a Ministry/Department, up
to four years or till the fitness of such device is
certified by NIC of that Ministry/Department, whichever is later. Upon the transfer of the officer to another Ministry/Department
of the Government of India, he may
exercise the option of carrying this device to his new posting with the approval of the Administrative
Secretary. No new device may be issued to a new incumbent if the device is
returned by his predecessor upon his transfer from that Ministry/Department, except
when such device has completed the stipulated period of four years or its useful lifespan, whichever is later.
vii)
Disposal of the gadgets may be as per extant norms prescribed for e-waste disposal.
3.This issues
with the approval of Secretary (Expenditure).
(Anil Sharma)Under Secretary to the Government of
India
To
1. All Ministries/Department of Government
of India.
2. All Financial Advisers
3. NIC, D/o Expenditure
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