Approved guidelines for allocation of AIS officers according to Pratyush Sinha Committee recommendations
Approved guidelines for allocation of AIS officers
borne on the undivided cadre of Andhra Pradesh, on the basis of
the
recommendation of the Pratyush Sinha Committee ,
between the successor States of Telangana and Andhra Pradesh.
1.
The main features of the AIS Cadre of the undivided Andhra Pradesh (AP) with
respect
to 'Direct Recruits & `Promoteest and 'Reserved' & 'General' categories
should be
reflected in the cadres of the two successor States of Telangana and Andhra
Pradesh to the extent it is possible to do so.
2.
The allocation of AIS officers should correspond to cadre strength distributed
to
the
two successor States of Telangana and Andhra Pradesh. The cadre strength of the
undivided
State of Andhra Pradesh is to be allocated to the two successor states in the ratio
of administrative districts falling under them i.e. 13 in residual Andhra
Pradesh and 10 in Telangana. The allocation of officers would also be done in
the same ratio. Any surplus or deficit in the undivided Andhra Pradesh cadre
and categories in relation to total authorized strength should be
proportionately distributed between the two successor States, save what is
specifically provided for in these guidelines.
3.
Direct recruit (DRs) and Promoted Officers (PQs) borne on the undivided Andhra
Pradesh
cadre on the day immediately before the appointed day i.e. 2nd June, 2014,
would
be distributed between the two successor States in the same ratio in which the
respective
cadre strength of DR and PQ quota have been distributed between them i.e. any
surpluses or deficits of officers in position vis a vis the total authorized
strength of the
undivided state would be divided proportionately between the successor States,
to the extent it is possible to do so.
PROMOTION QUOTA (PQ)
I"
4.
The existing 'in position' strength against the promotion quota would be
divided
between
the two successor States in the ratio in which the 'promotion quota' cadre
strength
of the undivided state has been allocated to the two states. The number of
officers
to be allocated to the two successor States would thus be determined.
Thereafter based on their domicile status as intimated by the State Government,
a list of officers would be prepared for the two successor States. The officers
having their domicile in residual Andhra Pradesh and Telangana would be put
provisionally in the two states respectively. If there is an excess of officers
in any successor State in comparison to the number of officers to be allocated
to that successor State, the number of officers in excess would be moved to the
other successor State so as to bring about a balance. The shifting of officers
would be done based on a roster whose modalities have been described later.
DIRECT RECRUIT (DR)
5.
At the outset, the number of DR officers to be allocated to each successor
State is
to
be worked out. To determine it, the ratio of DR officers in position to the
total
sanctioned
strength of DR officers in the undivided State would be computed. The same ratio
would be applied to the allocated strength of DR officers in the two successor
States to derive the number of DR officers to be actually allocated to any
successor State.
DIRECT RECRUIT — INSIDERS
5.1
The first task would be to compute the number of DR insider officers of
each
category i.e. UR, OBC, SC, ST to be allocated to the two successor states. In
the list of officers belonging to OBC, only the officers of 1995 batch onwards
will be included, as reservation for OBC was initiated from CSE-1994. An
All India Service officer, whether 'insider' or 'outsider', who belongs to a
reserved category Le. SC/ST/OBC as per his/her declaration to the UPSC or made
at the time of initial joining would be considered belonging to that category
only, even if he/she qualified for the service on general merit. In
para 5 above, the total number of DR officers to be allocated to each successor
state has already been arrived at. In order to get the number of DR insider officers
out of it, the ratio of the 'in-position' DR insiders to the 'total DR officer
in position' in the undivided state of Andhra Pradesh will be calculated. The
same ratio would be applied to the figure arrived as per para 5 above for the
two successor states to determine the number of officers to be allocated as DR
insiders to them.
5.1.1
The total number of DR insiders having been computed, the next task is to
find
out the category-wise number. For this, the ratio of UR, OBC, SC and ST
officers 'in position' to the 'in-position' DR insiders in the undivided Andhra
Pradesh would be
calculated.
The same ratios would be applied to the number of DR insiders of each
successor
state to arrive at the category- wise numbers.
5.1.2
The number of officers to be allocated to the two successor states would
thus
be determined. Thereafter based on their domicile status, a list of officers
would be prepared category wise for UR, OBC, SC & ST for the two successor
states. The officers having their domicile in residual AP and Telangana would
be put provisionally in the two states respectively. If there is an excess of
officers in any successor states in comparison to the number of officers to be
allocated to that successor state in that category, the numbers of officers in
excess would be moved to the other successor state so as to bring about a
balance. The shifting of officers would be done based on a roster whose modalities
have been described later.
5.1.3
As far as the domicile status is concerned, it would be determined as per the
information
contained in the UPSC dossiers/ Training Institute where the officer joined for
the first time. In the absence of such information, the basis of determination
would be as per the following in their descending order of priority. The
succeeding information is to be referred only when preceding information is not
available:-
(i)
The Permanent postal address of the officer/applicant in the absence of which
the
postal
address as per entries available in the Detailed Application Form of UPSC /
dossier
of the Training Institute where an officer goes for the training at the time of
joining
the service.
(ii)
The place of birth of the applicant, the district and State in which it is
situated as
given
in the Matriculation examination certificate or equivalent of the officer.
(iii)
The domicile factor as determined in accordance with the Presidential Order
issued as per Article 371-D of the Constitution of India.
(iv)
The address of the educational institution(s) where the applicant underwent
education
(matriculation level).
(v)
The home town, district and the State to which the father of the officer
originally
belonged.
5.1.4
/t
is clarified that an All India Service officer who
goes to his 'Home
State' by way of a change of cadre on the grounds of
marriage or other reasons will be treated as an
outsider in that State and be shown against
outsider quota.
DIRECT RECRUIT — OUTSIDERS
5.2
In para 5.1 the process for computing the number of DR insiders category wise
to
the two successor states has been elaborated. The same procedure would be
adopted
for determining the number of category-wise DR outsider officers to the two
successor
states with the difference that in place of DR insider officer, DR outsider
would be substituted.
5.2.1
The number of officers to be allocated to the two successor states having
thus
been determined, the allocation of the DR outsider officers of various
categories of the undivided state to the two successor states would be done
through operation of a roster in each category i.e., UR, OBC, SC and ST, the
modalities of which have been
explained
later.
5.2.2 In order to
facilitate better understanding of the procedure as outlined in
para
4 and 5 to 5.2.1 above, an illustrative example is being given below:
(A) An illustrative position in the undivided cadre:
S. No. Description Calculation
1. Total authorized
strength of existing cadre of Andhra Pradesh - 200 ( DRQ- 140, PQ-60)
2.
No. of officers in position 140 (DRQ-100, PQ 40)
3.
No. of officer available for distribution -140 (DRQ-100, PQ 40)
4.
No. of Insiders and Outsiders in DRQ (vis-Ã -vis in position strength)
Insider-
36, Outsider-64
5.
No. of insiders category wise (vis-a-vis in position strength)
UR
—
18
OBC –
10
SC —
6
ST- 2 Total- 36
6.
No. of outsiders category wise (vis-a-vis in position strength)
UR
—
32
OBC –
16
SC —
12
ST- 4 Total- 64
(B) An illustrative
distribution of DR Officers between Andhra Pradesh and Telangana
S. No. Description Calculation
1. Total No. of DR
posts available for distribution (Sanctioned Strength)- 140
2.
Total No. of DR officers available for distribution (In-position strength) 100
3.
Shortfall 40
4.
Distribution of Total No. of DR posts available between the successors states
in ratio of 13:10 (vis-Ã -vis sanctioned strength) AP: 79 Telng: 61 Total- 140
5.
Distribution of Total No. of DR officers available between the successors states.
(vis-a-vis in postion strength) AP: 56 [100/140 * 79] Telng: 44
[100/140*61]
6.
No. of Insiders to be given to Telangana (in postion) 16(36/100* 44)
7.
No. of outsiders to be given to Telangana (vis-a-vis in position strength) 28(64/100*
44)
8.
No. of Insiders to be given to Andhra Pradesh (vis-Ã -vis in-position strength)
20
(36/100* 56)
9.
No. of outsiders to be given to Andhra Pradesh (vis-Ã -vis in-position strength)
36
(64/100* 56)
10.
No. of insiders to be given
UR —
8
(18/36 *16)
category
wise in Telangana OBC
-
4
(10/36 *16)
(vis-a-vis
in position SC
—
3(6/36*16)
strength)
ST-
1 (2/36*16)
Total-
16
11.
No. of outsiders to be given UR
—
14
(32/64* 28)
category
wise in Telangana OBC
-
7
(16/64* 28)
(vis-a-vis
in position SC
—
5
(12/64* 28)
strength)
ST-
2 (4/64* 28)
Total-
28
12.
No. of insiders to be given UR
—
10
(18/36* 20)
category
wise in Andhra OBC
-
6
(10/36* 20)
Pradesh
(vis-a-vis in position SC
—
3(6/36*
20)
strength)
ST-
1 (2/36* 20)
Total-
20
13.
No. of outsiders to be given UR
—
18
(32/64* 36)
category
wise in Andhra OBC
-
9
(16/64* 36)
Pradesh
(vis-a-vis in position SC
—
7
(12/64* 36)
strength)
ST-
2 (4/64*36)
Total-
36
(C) An illustrative distribution of Promotee
Officers between Andhra Pradesh and Telangana
S. No. Description Calculation
1. Total no. of
posts in PQ in the existing cadre (sanctioned Strength) 60
2.
Total no. of officers in PQ in the existing cadre (in-postion) 40
3.
Distribution of Total No. of PQ posts available between the successors states
in ratio of 13:10 (Sanctioned posts) AP: 34(13/23*60) Telng: 26(10/23*60) Total:
60
4.
Distribution of Total No. of PQ officers available between the successors states
(vis-a-vis in position strength) AP: 23 [34/60 *40J Telng: 17 [26/60*40]
5.
No. of officers available with domicile status of Andhra Pradesh 16
6.
No. of officers available with domicile status of Telangana (vis-a-vis in position
strength) 24
7.
No. of officers with domicile status of Telangana to move to Andhra Pradesh
(vis-a- vis in position strength) 07
ROSTER SIZE AND ALLOCATION POINTS
6.
For any procedure based on a roster system to be credible, it is of utmost importance
that the process of fixation of roster size and allocation points should be
clearly
understandable by the stakeholders. The process should be transparent and the
outcome
should be capable of being determined uniquely.
PROMOTION QUOTA AND DR INSIDERS
7.
The process of allocation of officers of the above categories has already been
explained
in para 4 and 5. Basically, what is being sought to be done is to draw out the
excess
officers from the surplus state to the deficit state. An illustration would
help
understand
the principle easily.
7.1
Let us presume that based on the application of domicile principle,
Telangana
is getting 24 officers from promotion quota whereas it should have got 17
only.
The successor state of Telangana thus has 7 excess officers and accordingly
successor
state of Andhra Pradesh would be short by 7. The task is therefore to locate
the 7 officers from Telangana list and shift them to successor state of Andhra
Pradesh. The 24 officers are arranged in accordance with their seniority. The
roster size has to be so determined that all the 24 officers are covered within
the roster. To determine the size, 24 would be divided by 7 which gives a
figure of 3.429. It would mean that roster size of would vary between 3 and 4
i.e. some rosters of size 3 and some of 4 so that all 24 officers are covered.
Which roster would be of size 3 and which of 4 is determined in the following
manner.
7.2
The first time we divide 24 by 7, we get 3.429. Since the integer is 3, the size
of the first roster would be 3. We are however left with a remainder of 0.429.
Next
time
when the division takes place again, we get 3.429. Size would again be 3 but
the
new
remainder 0.429 would be added to the pre existing remainder of 0.429, which
now becomes 0.858. A stage will come
when after a division; the cumulative remainder would become 1 or more than 1.
In that transaction in which it so happens, the roster size would become 4. The
process would continue till all the 24 officers are covered.
7.3
All the officers having been covered in one roster or the other (in this case
there
will be 7rosters, 4 of the size of 3 and 3 of size 4), the next task is to
determine the roster points the officers falling on which, would be shifted in
this example from AP to Telangana despite being domiciled in AP. Where the
roster size is 9, the officer on the middle point that is 5th place in this
case, would be shifted. Where the roster size is 8, it will be the turn of the
5th officer again as he is next above the middle point. The principle inherent
in the above illustration is expressed in the following mathematical terms.
"Where the size of the roster block so prepared
is an even number, the point next below to the number arrived at by dividing
the roster block by two will be the point for allocation; and where the size of the roster block
is an odd number, the mid-point will be the point of allocation. For example,
if the "proportion is '1: X', the block size will be (1+10. Now, in case,
(1+,19 is even, the roster point for the relevant State will be {(1+,19/2) +1; and if (1+)0 is odd, the roster point
for the relevant State will be {(X + 1) +1)/2."
7.4
The officers falling on the roster points slated for shift, however, would be
eligible
for a swap with any of the officers included in his roster if such an officer
has
given
his option to shift to the state not of his domicile. Where more than one
officer
falling
in that roster have opted for a shift, the one who is the senior most amongst
them would have the precedence. In case none in the roster wants to shift, the
officer falling on the roster point slated for shift would have to move.
7.5
In the normal course, the officer who would fall on the roster point slated
for
shift would have the opportunity to shift to the deficit cadre. However, if he
is
unwilling
to do so based on the option he had given earlier to the State Government, he would
be eligible for a swap with any of the officers included in his roster, if such
an officer had given his option to the State Government earlier to shift to the
deficit state notwithstanding his domicile in the surplus state. Where more
than one officer falling in that roster had opted for such a shift, the one who
is the senior most amongst them, would have the precedence. In case no officer
in the roster had opted for such a shift, the officer whose name had fallen on
the roster point slated for shift, would have to move to the deficit state,
notwithstanding his unwillingness to do so.
DIRECT RECRUIT — OUTSIDERS
8.
Determination of the size of the roster block and the allocation point would
be
done based on the same principle. But, since none of the DR Outsiders has his/her
domicile
in the undivided Andhra Pradesh, the process of determination of the size of
the roster block and the allocation point requires little bit of elaboration.
8.1
Like in the first example, it would be easier to understand the process
through
an example. Let us assume that there are 80 DR Outsiders in the undivided State
of Andhra Pradesh who are to be allocated between residual Andhra Pradesh and Telangana.
As per the ratio, 45 of them would have to be allocated to the residual
Andhra
Pradesh and 35 to the State of Telangana. There could be two ways in which the size
of the roster block could be determined. If we initiate the exercise with the
intention to allocate 45 officers to residual Andhra Pradesh, the size of the
roster block would be dependent on the ratio of 45 out of 80 whereas if the
exercise is done with the intention to allocate 35 of the 80 officers to
Telangana, the size of the roster block would be 35 out of 80. In the previous
instances of allocation of officers from the undivided States of UP, Bihar and
MP to the successor states, the size of the roster block had been determined with
reference to the smaller successor state in each case. Going by those precedents,
the size of the roster block should be determined by the figure of 35 out of
80. However, in view of the suggestion of the Government of Andhra Pradesh, the
question whether the process would be initiated with reference to the residual
Andhra Pradesh i.e., to adopt the roster of 45 out of 80 or Telangana i.e. the
roster 35 out of 80, would be determined by a drawing up of lots.
8.2
It has also been decided that whatever may be the outcome of the lottery, it
would
be applicable for all the rosters of UR OUTSIDERS that is for categories of DR,
OBC, SC and ST. The lot would be drawn in the full presence of the Committee
and in the presence of one representative each from the Associations of three
All India Services belonging to the existing cadre of Andhra Pradesh, the names
of whom would be decided in the respective General Body Meeting of the
Association by passing a Resolution to that effect. While drawing lots, 25
tokens each from Andhra Pradesh and Telangana will be taken so as to make sure
that the process is more objective.
8.3
Based on the outcome of the lottery, the size of the roster block would be
decided
in the same manner as is laid down in para 7.1 and 7.2 for DR insiders and
promotee
officers. If the outcome of the lottery is for taking the ratio of 45 out of
80, then the officers who would be earmarked for Andhra Pradesh would get
determined in the same manner as indicated in para 7.1 & 7.2. On the other
hand, if Telangana comes out of lottery, then in the roster block, the points
which are slated for Telangana would be determined on the same principle.
8.4
The tentative allocation for all the 80 officers thus having been determined,
the
officers of one batch will be grouped together. Depending on the outcome of the
lottery,
the first opportunity to either go to the state to which he/she is earmarked or
attempt
to swap with another in the batch who would like to go to that state instead,
would
be that of the officer falling on the roster point. The modalities thereafter
would be the same as has been described in para 7.1 & 7.2 above.
8.5
Since there may be very few SC, ST and OBC officers in a batch, in order
to
facilitate greater choice to them, such officers need not be grouped batch-wise
but the allocation would be done from the roster block which in the normal
course would be spanning a few batches.
9.
After finalization of distribution/re-allocation of the AIS officers in the
manner
mentioned
above, if an AIS officer feels aggrieved by such distribution/re-allocation in his/her
case, he/she may make a representation to the Central Government within three months
from the date of disclosure of such distribution on the website of this
department. Such representation would then be considered by the same Advisory
Committee which would give its recommendation in this regard in order to ensure
a fair and equitable treatment to all.
-
10.
If it is decided to change the cadre of any of the AIS officers on the basis of
what has been stated in point number 9 above, there will not be any
consequential change in the strength of the cadres already finalized.
*
**
Allocation/distribution of AIS officers borne on the undivided cadre
of Andhra Pradesh between separate cadres of Andhra Pradesh and
Telangana.
1. Notice
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